PDF to Excel Converter
Pull the tables out of a PDF and into an .xlsx workbook, with each value in its own cell so you can sort, filter and sum. Built for statements, invoices, price lists and reports that were only ever sent as PDF.
PDF Converter
or drop PDF files here ·
Max 95 MB per file· Up to 20 files· Deleted after 30 minutes
Files are processed on our servers and deleted after 30 minutes.
Scanned PDFs are pictures of pages. Auto runs OCR only on pages without a text layer; On forces it for every page.
The language printed in the scan. Picking the right one noticeably improves accuracy for accents and non-Latin scripts.
Flowing text reflows into normal paragraphs that are easy to edit. Exact layout places every block where it was, which looks identical but is harder to edit.
Where detected tables go in the workbook.
Page numbers or ranges separated by commas, e.g. 1-3, 5, 8-10.
How to use this tool
- 1
Add the PDF with the tables
Upload one PDF or a batch of up to 20, each up to 95 MB. Scanned statements are fine; OCR reads them automatically.
- 2
Pick how sheets are split
Sheets defaults to One sheet per table. Choose One sheet per page or Everything on one sheet under Advanced settings if that matches how you will work with the data.
- 3
Convert and open in Excel
Press Convert to XLSX (Excel). The workbook opens in Excel, Google Sheets, Numbers and LibreOffice Calc.
Can you turn a PDF into an Excel spreadsheet for free?
Yes. Upload the PDF, keep the defaults and press Convert to XLSX (Excel). Every table the converter finds becomes a sheet with one value per cell, including tables on scanned pages.
How a PDF table becomes a spreadsheet
A PDF has no idea it contains a table. It stores text fragments at x and y positions and, separately, the lines that draw the grid. To rebuild a spreadsheet, the converter groups fragments that share a baseline into rows, finds the vertical gaps or ruled lines that separate columns, and assigns each fragment to a cell. Tables with visible borders convert most reliably; borderless tables that rely on alignment alone still work, but columns of free-form text can drift.
Numbers are written as numbers, not as text that looks like numbers, whenever the format is unambiguous: 1,250.00 and 1.250,00 are both read according to the separators used throughout the table. Dates stay as written so that 03/04 does not silently become the wrong month.
PDF to Excel spreadsheet: the numbers that matter
- rows per sheet since Excel 2007
- 1,048,576
- columns per sheet (A to XFD)
- 16,384
- ways to split tables into sheets
- 3
- PDFs converted per batch
- 20
Which sheet layout fits your PDF
One sheet per table
- Reports with several separate tables
- Invoices with a line-item table and a totals table
- Default; easiest to navigate
One sheet per page
- Price lists printed one category per page
- Comparing pages side by side
- Keeping page numbers meaningful
Everything on one sheet
- Bank and card statements
- Transaction logs that run over many pages
- Anything you will filter or pivot
Portable Document Format
PDF was created by Adobe in 1993 and became the open ISO 32000 standard in 2008. It fixes text, fonts, images and layout so a document looks the same on every screen and printer. PDFs can contain forms, signatures, links, attachments and searchable text, and the PDF/A variant is used for long-term archiving. The fixed layout makes PDFs hard to edit, and scanned PDFs contain only images unless OCR is applied. Every browser and operating system can open them.
- Compression
- –
- Transparency
- Yes
- Animation
- No
- Introduced
- 1993 · Adobe
XLSX
Microsoft Excel workbook
XLSX is Microsoft Excel's default workbook format since Office 2007, based on the Office Open XML standard. It stores multiple sheets, formulas, formatting, charts, pivot tables and data validation in a ZIP package of XML. It supports over a million rows per sheet and is the default exchange format for business spreadsheets. Google Sheets, LibreOffice and Numbers open XLSX, though macros and advanced features may not carry over.
- Compression
- –
- Transparency
- –
- Animation
- –
- Introduced
- 2007 · Microsoft
People convert PDF to Excel because figures locked in a PDF cannot be added up, sorted or charted until each number sits in its own spreadsheet cell.
Checking the workbook before you rely on it
Spend a minute on three checks. Add up one numeric column and compare it with the total printed in the PDF; a match means no rows were dropped or merged. Scroll the last column for values that spilled over from a wide description. And look at the first row of every sheet, since that is where split headers show up.
Scanned statements deserve a closer look at digits that OCR can confuse, such as 5 and 6 or 1 and 7 in a faint print. Choosing the right Document language helps with separators and month names. If your source is a photo of a table rather than a PDF, the image to Excel tool reads it directly.
PDF to Excel FAQ
How do I convert a bank statement PDF to Excel?
Upload the statement, keep Tables only checked so the bank's address block and disclaimers are skipped, and choose Everything on one sheet if the transaction table continues across pages. You get one continuous list of dates, descriptions and amounts that you can filter or total straight away.
Why are my numbers showing as text in Excel?
Usually because the PDF printed them with symbols Excel does not read as numbers, like a trailing minus sign, a currency code inside the cell, or a thin space as the thousands separator. Select the column, use Data then Text to Columns and finish, or multiply by 1 in a helper column to force numeric values.
Can Excel open a PDF by itself?
Excel for Microsoft 365 on Windows has a From PDF data connector under Data, Get Data, From File. It works well on clean digital PDFs but cannot read scans and needs Power Query steps for each table. Older Excel versions and Excel for Mac do not have it.
Will merged cells and multi-line headers survive?
Merged header cells are recreated where the converter can see the borders. Headers split over two lines are joined into one cell. Check the header row after conversion, because a header that spans columns is the most common place a table needs a manual tweak.
What if I also need the paragraphs around the tables?
Uncheck Tables only to export running text too, though a spreadsheet is a poor place for prose. If the document is mostly text with a few tables, PDF to Word is the better fit, because Word keeps tables as tables and text as paragraphs.
Is it free and is my statement kept anywhere?
It is free with no account. Statements and the generated workbook are deleted from the server 30 minutes after processing, and nothing is read by a person.
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